Donor Privacy Policy

This policy applies to the donor activities of Cotton Branch Farm Sanctuary, including any mailings, communications, and the website property of www.cottonbranch.org. The policy covers the activities of designated representatives of Cotton Branch Farm Sanctuary, including board members and staff.

Cotton Branch Farm Sanctuary collects personally identifiable information from donors for the purpose of communications and maintaining accurate donation records. That information is stored in a secure database and is not shared with anyone apart from designated representatives. It will not be shared with any other organization or entity outside of Cotton Branch Farm Sanctuary. Cotton Branch Farm Sanctuary does not sell personally identifiable information collected from donors.

If this policy changes, Cotton Branch Farm Sanctuary will give donors an opt-out option to withhold any information on an annual basis.

Cotton Branch Farm Sanctuary will never publish the names of donors in physical or web listings unless permission is explicitly given by the donor. In that circumstance, the preferred recognition name will be solicited. Possible reasons for publication include annual report listings, donor walls, or event publications.

Donors to Cotton Branch Farm Sanctuary can request that they receive no communication from the organization or limited communication (by frequency or method). Such requests can be sent via mail, email, or made over the phone to Cotton Branch Farm Sanctuary and are noted immediately.

Cotton Branch Farm Sanctuary values the security and privacy of its donors. Credit card information is not retained in hard or electronic copy. Any physical records with sensitive data are shredded within 24 hours of processing. Cotton Branch Farm Sanctuary, through its third-party payment services, uses Secure Sockets Layer (SSL) online technology or industry-standard security measures and encryption technology.

For any questions about Cotton Branch Farm Sanctuary Donor Privacy Policy, please contact Evan Costner, Executive Director, at evan@cottonbranch.org. Any changes to the privacy policy are approved by the Executive Director of Cotton Branch Farm Sanctuary. This policy was last updated on June 24th, 2024.